The Procurement Unit is an outfit with the responsibility of superintending procurement activities. The unit is therefore responsible for undertaking and coordinating all detailed procurement activities within the institution in accordance with the Public Procurement Act, 2003(Act 663) as amended in Act 914 and the procurement manual.
The recognized document in procurement is the Procurement Act 663 as amended in 914 and the procurement manual.

The objective of the public procurement act is to harmonize the processes of the public procurement in the public service to secure judicious, economic and efficient use of the state resource  in  the public procurement and ensure that public procurement is carried out in a fair, transparent and non-discriminatory manner.

VISION

To be a centre of excellence in the practice  of Supply Chain Management among the various Public institution.

OBJECTIVE

Providing value for money for the institution by ensuring that the College’s funds are spent in a transparent, efficient and fairly manner.

Head of Procurement Unit

The Head of Procurement Unit is responsible for undertaking and coordinating all detailed procurement activities within the College.

Responsibilities of the Head of Procurement Unit

1. Receiving procurement requests from originating officers, checking that the proposed procurement is within the approved procurement plan, and that budgeted funds are available prior to commencement of procurement proceedings
2. Coordinating the preparation of specifications, terms of reference, short-lists or advertisements, and pre-qualification, tender or request for quotation documents. Where so required by the Tender Committee, submission of documentation for review and approval by the Tender Committee prior to issue
3. Arranging the publication of advertisements and notices of contract award
4. Coordinating the process of opening of tenders and quotations and ensuring the preparation of formal records of tender or quotation opening in accordance with Section 56 of Public Procurement Act 2003, Act 663
5. Preparing submissions for approval of award by the appropriate authority in accordance with the threshold values established in schedule 3 of the Public Procurement Act 2003, Act 663 as amended.
6. Maintaining and updating the database of suppliers
7. Negotiating with consultants where necessary or other tenders where expressly permitted in the Procurement Act 2003, Act 663 as amended
8. Preparing notification of awards and contracts
9. Preparing Contract Documents and Purchase Order, in line with award decision
10. Maintaining procurement records in accordance with Section 28 of Public Procurement Act and the Regulations
11. Planning and coordinating the activities of the Procurement Unit
12. Managing the development and implementation of the procurement plan
13. Provides inputs for the preparation of the annual budget
14. Keeping a list of registered suppliers to facilitate the work of the Unit